Wednesday, July 30, 2008

Training Session No.2 24-july 2008

REVIEW OF MEETING NO.2 – 24 JULY 2008

The meeting was attended by 16 people – 11 from IEM and 4 from Kuching Toastmasters Club and 1 from Connection Toastmasters Club.

Speakers and their evaluators were:

TM Rudy Zulfika Yusof who made his ice-breaker speech. He was evaluated by CC,CL William Chin who urged him to move on to the next speech. Congratulation on the first speech and don’t wait too long for your next speech.

TM John Lau introduced a new word, infantilize in his speech. A good speech for parents or would-be parents with small children. The message: don’t pampered them too much until adulthood. He was later evaluated by ACB,CL Alvin lim

ACB,CL Nicholas who did the advance manual speech for making a toast. His toast was inspirational with the message for new president and his ex-co to bring success to the club. ACB, CL Robert Chang evaluated the speech.

ACB,CL Leslie Chai set the scenario with all the audience imagining themselves as newly recruited employees in Sarawak Energy Berhad. He made a presentation on the expectations and opportunities in company and ended with a two-way questions - "Are you right for the company? Is the company right for you?". ACB,CL Campbell Apau evaluated him.

Table-Topics

Before we started the table-topic, ACS Victor Foong set an encouraging mood by introducing the benefits of table topics and that we shouldn’t shy away from this session. This was his tips for table-topic speakers –

Remember PREP
P – Your proposition of the topic. What is your stand – is it for or against.
R – Reasons to support your stand
E – examples
P– Proposition but making a summary of it.

The other method is the Pendulum effect – Why good or for the topic, then why bad or against, and then sum it all up.

The time-line method.

TM Grace Tan, TM Diong Lee Jiuan, CC Khairulnizam and ACB Fauzi were the table topic speakers for the night while Benjamin Lim was the Table Topic Master.

General Evaluation

How was the meeting generally? CC,CL Diong Lee Jiuan was the general evaluator and this was what she had to say:

The meeting was well conducted (Great work CC Kueh Hua Men for putting up the program and running the session)
Warm welcome of the guests
Great introduction of the benefits of table topic before starting.
All evaluators made encouraging and motivating evaluations.Good table arrangements

(We will continue to maintain this)

Improvements include
keeping to the time in the program
Speakers to keep within the timing of the speech
Applause to be led by the TOE
Seats at the front are empty and can be filled up

(We will work towards improving on this suggestions)

NEXT meeting is 14 August 2008 and the TOE is Benjamin Lim.

Fauzi
Prez










Monday, July 21, 2008

DON'T 'DIE' ON STAGE by Dunstan Chan

The SUNDAY Post; July 13, 2008

Don't 'Die' on stage




A Few weeks ago I attended a function hosted by an international firm in Kuala Lumpur. The occasion was the opening of a new office in city.

The newly appointed manager for Kuala Lumpur branch is a good friend, hence the invitation. As the new boss, it was fitting he should deliver the key speech. Maybe it was the occasion, maybe it was the sight of the many dignitaries but his nerve really wreaked havoc on him. I thought he was going to keel over in the middle of his speech.

Afterward he was depressed. Knowing that I dabble in public speaking quite a bit, he asked me, “How do you get rid of your nervousness?” Well, you can’t and you shouldn’t want to totally get rid of the nervousness. So this article is very for my for my good friend and the many who have to ‘stand up there’ to give it all.

Let’s face it, unless one is a very seasoned public speaker and enjoys such dominance over the audience, the chances are that every time one steps u to the lectern, your pulses will quicken. On a few occasion, I have witnessed speakers in competitions freeze on stage with blank gazes in their eyes.

I am glad to say that as far as I know, such spectacles have been limited to speech contest, where the added pressure of competition blew a fuse in the memory banks of the speakers. In ordinary public situations, I have seen that few odd verbal fumbles here and there, but never to such a dramatic seizure.

Call it podium jitters, stage fright, nerves or what have you if you feel your heart pounding, your throat constricting, your hands trembling and getting clammy, don’t feel bad. You are in good company. I have heard that even a fiery orator like the late President Sukarno, the ‘great Communicator’ like former President Ronald Reagan and the famous actor Sir Alec Guinness suffered from attacks of nerves before a big performance. They learned how to handle and ride with the nervous tension.

What is it really, this nervous tension? It is an energy surge caused by the adrenaline which the body produces in the face of a challenge. It is said to be the remnant of our primordial defence – the ‘flight or fight’ instinct.

In the face of perceived danger the body naturally produces that extra ‘juice’ to allow one to fight harder or run faster.

As a kid, I was a bit of a rascal, Along with my gang we loved to ait and tease the dogs in the neighbourhood, especially the big German Shepard of a Eurasian family. We called the dog ‘Ang Mo Kau’. We were able to annoy the dog, throwing stones at it, with impunity because it was always firmly tied.

One day I was going about my usual routine, being naughty, but unbeknown to me the dog was off the leash! So as a twelve year-old I was chase by that viscous dog. I could almost feel its hot breath and bear the clicking of its teeth just inches away from my calves.

Driven by fear I flew like the wind. I would have given an Olympic sprinter a good run for his money that day. I reach a stream just ahead of the ranging beast and with one flying leap I cleared the water, leaving the growling brute on the other bank. I must have broken Sarawak’s long jump record, but alas, it was chemically aided by the power of adrenalin.

Nothing beats terror and nerves in putting a boost in one’s engine; for try as I might in later years, I could not achieve that same athletic feat.

Unfortunately without a means of control this pumped up nervous energy is just as likely to give us paralysis as extra mental and physical alertness. Fear and nerves are not such bad things if only we can keep them under control. They can sharpen our reaction and give us that extra edge for better performance.

The first thing I believed we have to do is to recognize what it is that we really fear. Two of our greatest fears in public speaking are the fear of appearing foolish and the fear of failure.

These twin terrors are the main culprits of stage fright. Standing in front of an audience with the hundreds of pairs of eyes staring, the speaker can be driven to paranoia, with every smile taken for a snigger of ridicule, and every frown assumed to be a sign of disagreement. Soon the speaker imagines that the whole audience is against him. Really it is a wrong assumption, for in all my experience as a speaker and as a listener, I have never come across an audience that wanted the speaker to fail.

Many professional speakers recommend the three-pronged method in controlling the nervous energy; relaxation, energy release and visualization.

Relaxation begins mentally. First thing to do is to get rid of the “they against me’ mindset. Understand that no audience wants the speaker to fail, as mentioned earlier when faced with a challenge the body is energized by the extra adrenalin. Tension, which is the opposite of relaxation, is caused by the penned up energy. One way to decrease tension is through efficient breathing pattern. Take a deep breadth, hold it and count slowly up to five then slowly release it. Repeat the cycle until a rhythm of comfortable and steady breathing pattern is set.

Energy release can be achieved through doing some physical movements like stretching, pacing about, jumping up and down, screaming, etc. Needless to say, one has to do these exercises out of sight of the audience.

Visualization and mental rehearsal is widely used by many, including Olympic athletes. The idea is to put oneself in a positive frame of mind. It involves visiting the past and projecting to the future.

Close your eyes and bring yourself mentally back to a moment of past success. This does not necessarily need to be in public speaking, simply a moment of glory and satisfaction. Relieve it, dwell on it for a while and then bring yourself to the future, visualize yourself in front of your audience and see yourself captivating them with your presentation. This should put you in a positive frame of mind, for a good and bad cannot dwell in the same space and time.

Placing oneself in front of a crowd and being the subject of scrutiny can be stressful. But, it need not develop into a mind numbing experience. Accept nerves as a natural reaction to a challenge. Seek not to eliminate it, instead bring it under control so that you can harness its energy for an enhanced performance.

However, the tension releasing techniques I have suggested can only be effective if the speaker is fully prepared for the occasion, as preparation is the bedrock of success. Without thorough preparation, no amount of pacing, jumping and imagining can save the speaker.

Saturday, July 12, 2008

Some of the Club activities in Pictures for the last session 2007/2008

ACB Alvin Lim (President 2007/08) making a toast at a start of one

of the training session. IEM Club holds its meeting every 2nd and 4th

Thurday of every month at 7:30pm.


















The 4th Anniversary Cake for the Club

Friday, July 11, 2008

Reproduced from Article byVictor Foong :
IEM Sarawak Toastmasters Club
In the construction sector, engineers are frequently looked upon as leaders in planning and implementation of projects. As such engineers must possess good communication skills in order to communicate their message, requirements and even vision. They also need interpersonal and leadership skills to mould people in dissimilar profession into efficient teams heading towards the same goal. Realising this need, IEM Sarawak Toastmasters club was established in Nov, 2003 as a standing committee within IEM Sarawak branch with the aim of providing an avenue for the engineering community in Kuching to improve and enhance their leadership, communication and public speaking skills.

The mission of a toastmaster’s club is provide a mutually supportive and positive learning environment in which every individual member has the opportunity to develop oral communication and leadership skills, which in turn will foster self-confidence and personal growth. In order to carry out this mission, this club carries out the following:
  1. Help its members improve their abilities to communicate effectively;
  2. Provide for its members’ instructions, educational materials and opportunities which will give them skill and experience in the preparation and delivery of speeches;
  3. Encourage its members to read and to listen analytically;
  4. Provide for its members’ fair and constructive evaluation of their efforts toward self-improvement;
  5. Increase its members’ knowledge of the rules of parliamentary procedure and their skills in conducting meetings and participating in group discussions;
  6. Afford leadership training for its members; and
  7. Provide opportunities and encouragement for its members to appear before audiences and to express their thoughts creditably

    The IEM Sarawak toastmasters club is an association of the Toastmasters International, a leading non-profit movement devoted to making oral communication a worldwide reality. Since its inception over 80 years ago in United States, the programme had spread and help over 4 million people all over the world become more confident leaders and effective public speakers. In Malaysia there are some 210 toastmasters club of which 17 are in Kuching.

    Since its formation, IEM Toastmaster’s Club has quickly risen to be one of the premier toastmasters clubs in Kuching with many of her members winning speech competitions locally and abroad. Currently the club has 29 members and holds their training meetings on 2nd and 4th Thursdays of every month. Meetings are conducted normally at the Ultimate Professional Centre’s Main Hall, Bukit Mata Kuching, which is where the IEM Sarawak’s Secretariat is base. However meetings are occasionally held in less formal environments as a social event to foster goodwill among its members.

    The toastmasters programme is conducted on a “learn-by-doing” philosophy. Upon joining members are provided with manuals which cover the basics of speaking in public and leadership skills. The member then carries out a series of projects contain within the manuals at a pace suitable for their want and needs. During the training meetings, members practice various skills useful in public speaking, including giving speeches, speaking extemporaneously, listening, and providing each other with feedback and evaluation. Members are also encouraged to participate in a number of contests organised by the toastmaster’s organisation. Four contests are organised each year. Each contestant must beginning competing from club level and winners will continue to compete in the higher levels at Area, Division and ultimately District. In the District level contestants comes from Malaysia, Indonesia and Brunei.

    Membership to the club is open to all who are practicing engineers; technical staffs involve in the construction industry or scientist. Membership registration forms are available at the IEM (Sarawak Branch) Secretariat (082-428506) .